Exclude easily-misunderstood words or phrases To get you started, here’s a list of common wordy or redundant phrases that you can swap for something shorter:ģ. You can save a lot of time typing over the course of a week if you replace wordy phrases with more efficient alternatives. When you’re writing your next email, ask yourself, “Do I really need to say this?” 2. To identify your pet phrases, look back through your Sent mail and see what keeps appearing. Often, these pet phrases don’t add anything to the conversation. “Looking forward to hearing your thoughts”Īlthough these only take a few minutes to type, that time adds up when you’re using them all the time! When you see yourself typing these, think, “is this helping the person understand what I mean?” If not, feel free to backspace and move on.īeyond these few standard filler phrases, each of us has our own habitual phrases that we tend to lead or close with. “Following up on our conversation from last week” They take up time, and they don’t add anything to the meaning of your sentence. Eliminate fluffy filler words and phrasesįiller words might feel natural or like they’re helping to give context, but often, they’re just what their name implies: filler. Below are a few phrases and words to avoid in your emails so you can save your teammates some time, be more poised, and get your point across clearly. Writing clean, concise professional emails is easier said than done, though. Writing concisely makes your emails easier for people to understand and quick to read, and ultimately, it helps you communicate better. When it comes to writing professional work email, using fewer, simpler words is often the best option.
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When it comes to writing effective work email, using fewer, simpler words is often the best option.Įver opened up an email that looks more like Shakespeare’s Hamlet than a useful update about work?Įmail wasn’t meant to be a platform for penning out Elizabethan literature. Email wasn’t meant to be a platform for penning out Elizabethan literature.
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